Privacy Policy

The original version of this document is in English. In the event of any discrepancy between a translated version of this Policy and the version in English, the English version shall prevail.

1. Introduction

This Privacy Policy ("Policy") for ("Site") describes who we are, what Personal Data we collect on or through the Site, how we obtain and use such information, what are the legal grounds for processing your Personal Data, who has access to Personal Data, and what your rights are. Read this Policy carefully.

By visiting the Site, or by using the Service, you accept the privacy practices described in this Policy.

You have the right to object to the processing of your Personal Data carried out for our legitimate interests or for marketing purposes. Please refer to the section "Your rights" for more information about your rights and how you can exercise them.

This Policy is incorporated into and is subject to, the Terms of Use of the Site. Capitalized terms used but not defined in this Policy have the meaning given to them in the Terms of Use.

2. What personal data we collect and why

When you use the Service, as a User or as a Visitor, you may provide, and we may collect Personal Data. Personal data is any information which identifies a person, whether directly (for example an email address) or indirectly (for example, information about your use of our Services). You may provide us with Personal Data in various ways on the Service.

We collect the following Personal Data:

2.1 Information provided by Users and Visitors

Contact details provided by the User: Email address and (optionally, only if the User chooses to register for an account to access additional services and functionalities, name, surname, postal address and telephone number. We may use this information to send you Emails if you requested us to or to contact you about the content that you got posted on the Site, and any other products and services that we may have agreed to provide to you;

Correspondence: We collect any Personal Data that you may provide if you contact us by email, letter or telephone, in order to provide the best customer support.

2.2 "Automatically Collected" Information

We track your use of the Site through cookies and other similar technologies so that we can provide important features and functionality of the Service, monitor the use of the Site and provide a more personalized experience.

This "automatically collected" information may include IP address or other device address or ID, web browser and/or device type, the web pages or sites visited just before or just after using the Service, the pages or other content the Visitor or User views or interacts with on the Service, and the dates and times of the visit, access, or use of the Service. Please refer to our Cookie Policy for more information.

We also may use these technologies to collect information regarding a Visitor or User's interaction with email messages, such as whether the Visitor or User opens, clicks on, or forwards a message. This information is collected on an aggregate level from all Users and Visitors.

2.3 Information provided by Integrated Services

You may be given the option to access or register for the Service through the use of your username and passwords for certain services provided by third parties (each, an "Integrated Service"), such as through the use of your Microsoft or Google account, or otherwise have the option to authorize an Integrated Service to provide Personal Data or other information to us.

By authorizing us to connect with an Integrated Service, you authorize us to access and store your name, email address, age range, gender, country, profile picture URL, and other information that the Integrated Service makes available to us, and to use and disclose it in accordance with this Policy.

You should check your privacy settings on each Integrated Service to understand what information that Integrated Service makes available to us, and make changes as appropriate.

Please review each Integrated Service's terms of use and privacy policies carefully before using their services and connecting to our Service.

2.4 Information from Other Sources

We may obtain information, including Personal Data, from third parties and sources other than the Service, such as our partners, advertisers, and Integrated Services.

If we combine or associate information from other sources with Personal Data that we collect through the Service, we will treat the combined information as Personal Data in accordance with this Policy.

3. How we use the Personal Data we collect

We use the information that we collect in a variety of ways in providing the Service and operating our business, including the following:

3.1 Operations

We use your Personal Data to:

  • operate, maintain, enhance and provide all features of the Service, and to provide the services and information that you request;
  • provide the Email service to you, if you have requested it;

3.2 Improvements to the Service

We use the information to:

  • understand and analyze the usage trends and preferences of our Visitors and Users;
  • improve the Service, and develop new products, services, features, and functionality.
  • Should this purpose require us to process Personal Data, then the data will only be used in anonymized or aggregated form.

3.3 Cookies and tracking technologies

We use automatically-collected information and other information collected on the Service through cookies and similar technologies to:

  • personalize our Service, such as remembering a User's or Visitor's information so that the User or Visitor will not have to re-enter it during a visit or on subsequent visits;
  • provide personalized advertisements, content, and information;
  • monitor and analyze the effectiveness of our marketing activities;
  • monitor aggregate site usage metrics such as a total number of visitors and pages viewed.

We also may use tracking technologies to collect information regarding how Visitors or Users interact with the email messages we send, to get information like the time and day you opened our emails and the type of device you used to open them. We use this information to analyze the effectiveness of our email communication in order to improve it and to provide you with a better and more personalized service.

3.4 Analytics

We use Google Analytics to measure and evaluate access to and traffic on the Public Area of the Site and create user navigation reports for our Site administrators.

Google operates independently from us and has its own privacy policy, which we strongly suggest you review. Google may use the information collected through Google Analytics to evaluate Users' and Visitors' activity on our Site. For more information, see Google Analytics Privacy and Data Sharing.

We take measures to protect the technical information collected by our use of Google Analytics. The data collected will only be used on a need to know basis to resolve technical issues, administer the Site and identify visitor preferences; but in this case, the data will be in non-identifiable form. We do not use any of this information to identify Visitors or Users.

3.5 Communications

We use your Personal Data to:

  • communicate with you about our products and services, for example, to let you know about major changes to our products or services, to the Terms of Use or to this Privacy Policy;
  • respond to comments and questions, provide support to Users and Visitors, and improve our customer service;
  • contact you with updates on promotions and events, relating to products and services offered by us and by third parties we work with. You have the ability to opt-out of receiving any promotional communications by managing the notification preferences in your account.

3.6 Enquiries, complaints and disputes

We use your Personal Information to help us respond to any enquiries or complaints that you have made, or deal with any disputes which may arise while we provide our products and services to you, in the most effective way.

3.7 Fraud prevention and compliance with legal obligations

Under certain circumstances, we use your Personal Data to the extent required in order to enable us to comply with our legal obligations, for example, to investigate, detect and prevent fraud. This may require us to provide your Personal Data to law enforcement agencies or officials if they request it.

3.8 Internal training

We may use your Personal Data for internal training purposes so that our staff has the skills needed to provide you with the best possible experience. For example, if you contact us by email, we may use your email for training purposes to improve our customer support.

3.9 Market research and analysis

We may use Personal Data to better understand the needs of our Users. We may also invite some Users to take part in surveys or market research. If you accept our invitation, we will use your feedback to improve our products and services.

3.10 Internal records and accuracy

Like any company, we process Personal Data to administer and maintain our internal records. For example, we process your Personal Data to verify that the information we have about you is accurate.

4. Legal grounds for processing Personal Data

The General Data Protection Regulation (GDPR) lists several legal grounds for the lawful processing of Personal Data and requires us to only process your Personal Data if we satisfy one or more legal grounds.

We rely on a number of different legal grounds for the processing of Personal Data:

The data subject has given consent to the processing of his or her personal data for one or more specific purposes

In some cases, we process your Personal Data after obtaining your consent to do so for the purposes of:

  • sending you marketing communications about our products and services;
  • sending marketing communications regarding products and services offered by third parties with whom we collaborate;
  • conducting market analysis and research.

Processing is necessary for the performance of a contract to which the data subject is party

It is necessary for us to process your Personal Data and information about the business you represent for the performance of the contract between us and to provide the Service.

Data processing is necessary to:

  • provide the service to those Users who have requested it;
  • send you communications about the products and services we provide to you, for example, to inform you of major changes to these products or services, the Terms of Use or the Privacy Policy;
  • confirm your identity and verify the information you provide to us;
  • provide and improve customer support.

If you choose not to give some or all the aforementioned information, this may affect our ability to provide our products and services to you.

Processing is necessary for compliance with our legal obligations

Under certain circumstances, we may process Personal Data to comply with our legal obligations, for example, to investigate, detect and prevent fraud.

To consider this as the lawful basis for processing, a business must have legitimate interests which are not overridden by individuals' interests, rights or freedoms.

Collecting and processing your Personal Data is necessary for our legitimate business interests, which are:

  • to better understand our Users and Visitors so we can improve our products and services;
  • to improve and develop our Site to enhance the customer experience;
  • to provide important features and functionality on our Site, monitor its usage and provide a more personalized experience;
  • to provide you with products and services that are as useful as possible, for example, to inform you of salary information that may be of interest to you;
  • to train our staff so that they can offer you the best support;
  • to respond to any enquiries or complaints, or handle any disputes that might arise while we provide our products and services to you, in the most effective way;
  • to manage our business effectively, to comply with our legal obligations, and to be able to exercise, or defend against legal claims.

We may process your Personal Data based on our legitimate interests except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject.

We have assessed these aspects carefully and, on balance, we believe that our interests described above are balanced with your fundamental interests, rights or freedoms.

Where we think there is a risk that one of your fundamental interests or freedoms may be compromised, we will not process your data unless there is another lawful legal basis for doing so (if we have obtained your consent to the processing or to comply with our legal obligations or if the processing is necessary for the performance of a contract with you).

5. Who we share your Personal Data with?

Except as described in this Policy, we will not intentionally disclose the Personal Data that we collect or store on the Service to third parties without the consent of the applicable Visitor or User. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances:

5.1 Service Providers

We may provide your Personal Data to our service providers, who provide us with certain services and act as "processors" of Personal Data on our behalf. These third parties may have access to, or process Personal Data as part of providing those services for us. We limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions.

5.2 Law Enforcement

We may disclose Personal Data:

  • if required to do so by law or in the good faith belief that such action is necessary to comply with applicable laws, in response to a facially valid court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies;
  • to protect the security or integrity of the Service;
  • to protect our property or other legal rights, enforce our contracts or protect the rights, property, or safety of others;
  • to protect ourselves or others from fraudulent, abusive, or unlawful uses or activity;
  • to investigate and defend ourselves against any third-party claims or allegations.

5.3 Change of Ownership

Information about Users and Visitors, including Personal Data, may be disclosed and otherwise transferred to an acquirer, successor or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets and only if the recipient of the Personal Data commits to a Privacy Policy that has terms substantially consistent with this Privacy Policy.

In some cases, the Personal Data we collect for the above purposes may be transferred outside the European Economic Area (EEA), and such destinations may not have laws protecting your Personal Data to the same extent as in the European Economic Area.

Data protection law requires us to ensure that where we or our "processors" transfer Personal Data outside the European Economic Area, it is processed securely and protected from unauthorized access, loss, destruction, unlawful processing, and any type of processing that is not consistent with the purposes outlined in this Policy.

We will comply with GDPR requirements providing adequate protection for the transfer of personal information outside of the European Economic Area (EEA).

The table below lists the third parties to whom we currently disclose your Personal Data. The table also explains how these organizations use your Personal Data if they are our "processors" (they process the data on our behalf, and only in line with our instructions), or if they are "controllers" (they use your Personal Data for their own purposes, after receiving them). The table indicates if the treatment is performed outside the EEA and the safeguards that are used to protect your Personal Data if this is the case.

This information may be updated periodically.

Why your personal information is shared
Processing location
Safeguard protections of your personal data
GoogleMonitoring the visitors and their statistics of website visitor information through Google Analytics.USA, EEA

Please refer to Partner Sites for more information on how Google uses information from sites or apps that use its services.

Google is certified under the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks, and is committed to GDPR compliance across its services.

For more information: see GDPR security information

GoogleMonetizing the website traffic through Google AdsenseUSA, EEA

Please refer to Partner Sites for more information on how Google uses information from sites or apps that use its services.

Google is certified under the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks, and is committed to GDPR compliance across its services.

For more information: see GDPR security information

As a consequence of our use of Google products, some of the ad technology providers listed below may receive your Personal Data. Ad technology providers (including Google and other ad networks and vendors) use data about users, for example, for the purposes of ads personalization and measurement. These ad technology providers have provided Google with information about their compliance with the GDPR.

AdRoll, Inc.

6. Data Retention

We only retain the Personal Data for a limited period of time as long as we need it to fulfil the purposes for which we have initially collected it unless otherwise required by law.

The retention period may vary depending on the type of data. To determine retention periods, we consider a variety of factors, such as:

  • legal obligations to retain data for a certain period of time, in accordance with the law;
  • statute of limitations under applicable law;
  • guidelines issued by relevant data protection authorities;
  • the presence of actual or potential disputes.

We securely delete Personal Data from our systems when they are no longer needed.

7. Your Rights and Obligations

7.1 What rights do I have over my account information and preferences?

You can edit your RollthePay account information and preferences at any time. If your information changes, you may delete, correct, or update it by making the change in your RollthePay account settings on your own. We retain the personal data you provide while your RollthePay account is in existence or as required to provide, operate, and maintain the Website and Services.

7.2 How is my information protected?

We implement security safeguards designed to protect your data and we monitor our systems for possible vulnerabilities and attacks. However, there is no guarantee that your data will not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

Have additional privacy questions?

If you have a privacy question or concern, you can contact us at:

7 Gnarwyn Rd, Carnegie 3163
VIC Melbourne, AU
Attention: Legal Department - Privacy Policy
Email: info at rollthepay dot com

Thank you for reading our Privacy Policy.